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Contributor Agreement, Copyright and Permissions

Journal Contributor’s Publishing Agreement
SAGE requires the author as the rights holder to sign a Journal Contributor's Publishing Agreement for all articles we publish. SAGE's Journal Contributor's Publishing Agreement is a license agreement under which the author retains copyright in the work but grants SAGE the sole and exclusive right and license to publish for the full legal term of copyright. Exceptions may exist where assignment of copyright is required or preferred by a proprietor other than SAGE. In this case, copyright in the work will be transferred from the author to the society.

FAQs

Copyright

Contributor Agreement

Permissions

FAQs: Copyright

Q1 – What is an exclusive licence agreement?
A – With an exclusive licence you retain copyright. Your work is credited as © The Author(s) but you license the control of all rights exclusively to SAGE or, where relevant, a society or other proprietary publishing partner. This means that all licensing requests including permissions are managed by SAGE.

Q 2 – Why do we require an exclusive licence agreement?
A – We seek to bring your article to the widest possible readership. An exclusive licence helps us ensure adequate protection against infringement of copyright protected material through breach of copyright or piracy anywhere in the world. It also ensures that requests by third parties to reprint or reproduce a contribution, or part of it in any format, are handled efficiently in accordance with general policy which encourages dissemination of knowledge inside the framework of copyright.

Q 3 – Who owns the copyright in your article?
A – If you have written your article yourself, or with co–authors, and you have not been commissioned to write the article by someone else (such as a government agency, your employer or any other party) you (and any co–authors) will hold the copyright in your article. If you have written the article in the capacity of your role at work or your contract of employment you may not hold copyright in your article, and you will need to check the relevant box on your Contributor Agreement. Please see below for further information.
 
Q 4 – What if I have co–authors contributing to this article?
A – You must ensure that you have their consent to submit the article for publication and that you have the right to sign the Contributor Agreement on their behalf. Or, if they prefer, you may all sign either one copy of the the form before returning it, or each author may sign and return their own copy.
 
Q 5 – What if my employer holds the copyright in my work?
A –You need to check the relevant box on your Contributor Agreement and have your employer sign the Contributor Agreement too.
 
Q 6 – What if I am a government employee?
A – a) If you are a UK, Canadian, Australian or British Commonwealth government employee, you just need to check the regular ‘work made for hire for employment box’ and have  your manager sign the Contributor Agreement too.
b) If you are a US federal employee, please check with your manager, but your work should be in the public domain, so not in copyright and therefore not assignable. Please check the relevant box on the form.
 
Q 7 – What are my rights as author?
A – The following SAGE's Global Journal Author Reuse Policy, effective as of March 20, 2013:

  • You retain copyright in your work.
  • You may do whatever you wish with the version of the article you submitted to the journal (version 1).
  • Once the article has been accepted for publication, you may post the accepted version (version 2) of the article on your own personal website, your department’s website or the repository of your institution without any restrictions.
  • You may not post the accepted version (version 2) of the article in any repository other than those listed above (ie you may not deposit in the repository of another institution or a subject repository) until 12 months after publication of the article in the journal.
  • You may use the published article (version 3) for your own teaching needs or to supply on an individual basis to research colleagues, provided that such supply is not for commercial purposes.
  • You may use the article (version 3) in a book you write or edit any time after publication in the journal.
  • You may not post the published article (version 3) on a website or in a repository without permission from SAGE.
  • When posting or re-using the article please provide a link to the appropriate DOI for the published version of the article on SAGE Journals (http://online.sagepub.com)

All commercial or any other re-use of the published article should be referred to SAGE. More information can be found at: http://www.sagepub.com/journalsPermissions.nav.

Q 8 – Can I publish my article open access in the SAGE Open Scheme?
ASAGE offers optional, funded open access in a number of journals. For these journals, you will be invited to select this option on acceptance of your article.

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FAQs: Contributor Agreement

Q 9 – Can I fax my Contributor Agreement, send a scanned PDF of my signed Agreement or send an electronic signature?
A – You can do any of these. Your Contributor Agreement may be signed and executed in the following ways:

  • Traditional hard copy – please sign and return the Agreement to SAGE.
  • By fax – please sign and fax a copy of the Agreement to SAGE.
  • By e–mail – a scanned hard copy of the Agreement with your signature on it or a digital original copy with your electronic signature are equally acceptable.
  • Additionally some SAGE journals have instituted an online submission and review system known as SAGETRACK. This system will allow you to agree to the terms and conditions of the Journal Publishing Contributor’s Agreement online and will automate the return of your contributor agreement.

Q 10 – When do I need to submit my signed Contributor Agreement?
A – You will receive a Contributor Agreement upon acceptance of your article which should be signed and returned as soon as possible to prevent any delays in the production process for your article. Without the signed form we will be unable to publish the article.
 
Q 11 – Why do I need to indemnify the Journal and SAGE?
A – It is standard for all SAGE contributors to make certain warranties to the Journal and SAGE Publications. This is simply because as the author of the article you are the only person who can assure us that the article we are publishing is your own work, and does not infringe the rights of anyone else.
 
Q12 – What is the Declaration of Conflicting Interests?
A – A Declaration of Conflicting Interests policy refers to a formal policy a journal may have to require a conflict of interest statement or conflict of interest disclosure from a submitting or publishing author. Please click here for further information.

Q13 – Does the Contributor Agreement enable me to comply with particular funder and institutional mandates including the NIH?
A – Yes, SAGE Contributor Agreements allow all authors to publish in full compliance with most currently known funding body and institutional open access archiving mandates. Exceptions are covered by the SAGE Open scheme. Please also refer to your rights as author, above.

Q14 – What if my employer or research funding body requires I submit an addendum to my Contributor Agreement?
A – If you are required to submit an addendum by your employer or research funding body, pleas make your request via email indicating the name of the journal, the title of your paper and the details of the request.

Q15 – Do I need to sign a Contributor Agreement if I am publishing my article open access in the SAGE Open Scheme?
A– If you are opting to make your contribution open access in a journal eligible for the SAGE Open scheme you need to sign a SAGE Open Publishing Agreement. See above.

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FAQs: Permissions

Q 16 – What if I want to re-use material from another source in my article?
A – If your work does not qualify for a fair use exception (please see Q18 below) you will need to clear permission for all third party material you intend to include: direct text extracts, tables, or illustrations that have appeared in copyrighted material must be accompanied by written permission for their use from the copyright owner and original author along with complete information as to source. You may be able to benefit from free re-use of a limited amount of material from certain publishers under 'STM Permissions Guidelines' (see Q17).

Photographs of identifiable persons should be accompanied by signed releases from these people showing informed consent. This is particularly important for children and essential if photographs feature situations where privacy would be expected.

Articles appear in both the print and online versions of the journal, and wording of the permission license must specify permission in all formats and media. Failure to get electronic permission rights will result in the images not being included at all in your article.

If you are unsure whether you need to clear permission, please contact the permissions department.

Q 17 – What are 'STM Permissions Guidelines' and how can I use them?
A – SAGE is a signatory of the STM Permissions guidelines. Contrary to what its name suggests, STM does not only refer to scientific, technical and medical content, but to all content of publishers that are members of an organization called STM. These guidelines allow signatory publishers (and their authors) to use small amounts of other signatory publishers' materials without payment of a fee. In some cases there is no need to request permission. In other cases, a publisher wishing to use content from another publisher simply cites the guidelines when requesting the material from the other publisher. Generally, the other publisher will then grant permission without charge.

Further information about STM Permissions Guidelines and the process for providing notification when required can be found HERE

Q 18 – What is 'fair use' and what does it cover?
A – 'Fair use' is a concept embodied in Section 107 of the U.S. Copyright Act of 1976, and allows using a limited amount of copyright protected material under particular circumstances without securing permission from the copyright holder. Each instance of use must be evaluated based on the material being used, the manner in which it is being used, and the portion of the original work that the material represents. Material used for the purpose of analysis, criticism, or commentary, where only the amount needed to effect such purpose is used, is more likely to support a fair use finding then material not used for such purposes or where the portion used is too extensive. If you believe your use of material qualifies as 'fair use,' please consult the editorial office of the journal in which your article has been accepted for publication.

Q 19 - Is there any specific wording I should use in my letter requesting permission?
A – In order to be able to publish your work in the print and online versions of your article we require permission to be granted for worldwide rights to reproduce in all media in all formats in perpetuity. A template letter requesting permission can be found here.

Q 20 - Is there any article use or re-use that does not require permission from SAGE?
A – Yes, please click here to review your rights as author.

Q 21 - How can I contact the Rights & Permissions department at SAGE?
You may contact them at permissions@sagepub.com for further information.

 

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