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Copyright and Permissions
Copyright FAQ
Contributor Agreements
Before we will publish any article, we require the rights holder to sign a contributor agreement transferring copyright to the publisher. If you are unsure if you hold the copyright in your article click here.
Why does SAGE Publications require transfer of copyright?
We seek to bring your article to the widest possible readership. In order to achieve this goal we need to have the rights to do so in all possible media, while still being in a position to seek legal remedies should the copyright be infringed. Only an assignment of copyright puts us in such a position.
For further information about the contributor form click here.
Obtaining permissions
Just as your work is protected by copyright law, so is the work of all other authors. Should you require material from another source you are legally required to obtain their permission before including it in your work.
For further information on what is covered under copyright and therefore requires permission click here.
For template permission request letter click here.
What rights do you retain as the author following transfer of copyright?
You have the right to use the whole or any part of your article in a printed work written, edited or compiled by you, following first publication in the Journal (with the appropriate copyright acknowledgement to be included, as shown on the Contributor agreement form).
You have the right to make photocopies of your article for your own teaching needs or to supply on an individual basis to your research colleagues.
You have the right to use all of the pre-print version of your article (the version of the paper as it was first submitted to the journal and prior to any peer-review - with appropriate copyright acknowledgement as shown on the Contributor agreement form).
You have the right to use 100% of your own version of the post-peer-reviewed version of your paper (your version including all peer-review changes/corrections you have incorporated) a minimum of one year following publication in the journal on your personal or employer / Institution’s web site (with the appropriate copyright acknowledgement to be included, as shown on the Contributor agreement form).
We do require you to contact the SAGE permissions department (journal permissions contact details link) before re-using your material (although for the above uses permission will always be granted), to enable us to keep track of where your article in used so the use is not mistaken as copyright infringement.
Copyright FAQ
Copyright
Why do we require copyright?
Who owns the copyright in your submission?
What if I have co-authors contributing to this article?
What if my employer holds the copyright to my work?
What if I am a government employee?
Contributor Forms
Can I fax my Contributor Agreement, send a scanned PDF of my signed Agreement or send an electronic signature?
When do I need to submit my signed Contributor Agreement?
Why do I need to indemnify the Journal and SAGE?
Permissions
What if I want to re-use material from another source in my article?
Is there any specific wording I should use in my letter requesting permission?
Contributor Rights
What can I do with my Contribution(s) after I’ve signed the Contributor Agreement?
How can I contact the SAGE Permissions department?
It is our policy to acquire copyright on all contributions, because ownership of copyright allows us to actively protect your work against infringement of copyright by putting us in a strong position should we need to seek a legal remedy.
It also means that, as your publisher, we may ensure the widest possible dissemination and citation of the definitive, accredited and peer-reviewed version of your work and preserve the academic integrity of your material by providing electronic and print access to the journal.
Who owns the copyright in your submission?
If you have written your article yourself, or with co-authors, and you have not been commissioned to write the article by someone else (either by a government agency, your employer or any other party) you (and any co-authors) will hold the copyright in your article.
If you have written the article in the capacity of your role at work or your contract of employment, or if you are a government employee, you do not hold copyright in your article, and will have to request a separate contributor form.
What if I have co-authors contributing to this article?
You must ensure that you have their consent to submit the article for publication and that you have the right to sign the Contributor Agreement on their behalf. Or, if they prefer, you may all sign the form before returning it.
What if my employer holds the copyright in my work?
A You need to have your employer sign the ‘Employee Contributor Agreement’. You can obtain a copy of this form from your Journal Editor/SAGE.
What if I am a government employee?
a) If you are a United States federal employee, please check with your manager, but your work should be in the public domain, so not in copyright and therefore not assignable to us. Please contact your Journal Editor as soon as possible so that we may send you the appropriate Agreement which does not require assignment of copyright or an exclusive license.
b) If you are a UK, Canadian, Australian or UK Commonwealth government employee, you will need to have your manager sign the Government Employer Contributor Agreement which may be obtained from the Journal Editor/SAGE.
Can I fax my Contributor Agreement, send a scanned PDF of my signed Agreement or send an electronic signature?
As long as the contributor form is signed by the relevant parties, we will accept it by fax, or if you prefer, you may send a scanned PDF. We do not accept electronic signatures at this time.
When do I need to submit my signed Contributor Agreement?
Please return your signed Contributor Agreement as soon as possible and no later than when returning your article with all incorporated peer-review corrections. This will enable us to put your article into the production process immediately and will expedite your article being published. Without the signed form we will be unable to publish the article.
Why do I need to indemnify the Journal and SAGE?
It is standard for all SAGE contributors to indemnify the Journal and SAGE Publications. This is simply because as the author of the article you are the only person who can assure us that the article we are publishing is your own work, and does not infringe the rights of anyone else.
What if I want to re-use material from another source in my article?
You will need to clear permission for all third party material you intend to include: direct text extracts, tables, or illustrations that have appeared in copyrighted material must be accompanied by written permission for their use from the copyright owner and original author along with complete information as to source. Photographs of identifiable persons must be accompanied by signed releases from these people showing informed consent. Articles appear in both the print and online versions of the journal, and wording of the permission licence must specify permission in all formats and media. Failure to get electronic permission rights will result in the images not being included at all in your article.
If you are unsure whether you need to clear permission, please contact your Journal Editor as soon as you know your article has been accepted for publication. They will forward your query to the SAGE Permissions Team for assistance.
Is there any specific wording I should use in my letter requesting permission?
In order to be able to publish your work in the print and online versions of your article we require permission to be granted for worldwide rights to reproduce in all media in all formats. A template letter requesting permission can be found here.
What can I do with my Contribution(s) after I’ve signed the Contributor Agreement?
You may use the whole or any part of your Contribution in a printed work written, edited or compiled by you, following first publication in the Journal, provided the usual acknowledgements are given regarding copyright notice and reference to first publication by the Journal and SAGE.
You may make photocopies of your article for their own teaching needs or to supply on an individual basis to your research colleagues.
You may use 100% of the version of the paper as it was first submitted to the journal and prior to any peer-review with appropriate copyright acknowledgement to be included, as shown on the Contributor agreement form:
“This paper has been accepted for publication in <Journal> and the final (edited, revised and typeset), definitive version of this paper will be published in <Journal>, Vol/Issue, Month/Year by SAGE Publications, Inc., All rights reserved. © <SAGE Publications, Inc. or Society/Proprietor> http://<Journal Acronym>.sagepub.com/.”
You may also use 100% of your own version of the post-peer-reviewed paper (your version including all peer-review changes/corrections you have incorporated) a minimum of one year following its publication in the journal on your own personal web site and/or your employer/institution’s web site with the appropriate copyright acknowledgement to be included, as shown on the Contributor agreement form:
“The final, definitive version of this article has been published in the Journal, <Journal Title>, Vol/Issue Number, year of publication, © <SAGE Publications, Inc. or Society/Proprietor, Year> by SAGE Publications, Inc. at the <Journal Title> page: http://<ACRONYM>.sagepub.com/ on SAGE Journals Online: http://online.sagepub.com/
We do require you to contact the SAGE permissions department (the SAGE permissions department contact details can be found below) before re-using your material (although for the above uses permission will always be granted), to enable us to keep track of where your article in used so the use is not mistaken as copyright infringement.
How can I contact the SAGE Permissions department?
SAGE Publications, Inc.
2455 Teller Road
Thousand Oaks, CA 91320
USA
Attn: Permissions
Tel: 805.499.0721
Fax: 805.376.9562
Email: permissions@sagepub.com
or fill out the online Permission Request Form.