Manuscript Submission Guidelines  Journal Author Gateway

Pre-submission: helping readers find your article

Before you submit your manuscript, go back and review your title, keywords and abstract. These elements are key to ensuring that readers will be able to find your article online through online search engines such as Google. More information and guidance on how best to title your article, write your abstract and select your keywords can be found here: How to Help Readers Find Your Article Online.

One simple thing you can do to improve your article’s visibility and ensure proper indexing and cross-linking is to provide full names for all authors. Please refer to our guidelines, prepared in consultation with Google Scholar, for more information.

 

Submitting your article

Each SAGE journal has its own Editorial office and its own instructions for authors. To submit your article, go to the list of SAGE journals, select the one you wish to submit to, click on the Instructions for authors to get details on how to submit your article.

 

Submitting your article via SAGE Track

Many SAGE journals use SAGE Track, a web-based online submission and peer review system powered by ScholarOne™ Manuscripts. Please check your chosen journal’s individual submission guidelines to see if it is hosted on SAGE Track.

Important note: If you are submitting to your journal via SAGE Track, please check whether you already have an account in the system before trying to create a new one. If you have reviewed or authored for the journal in the past year it is likely that you will have had an account created.  For further guidance on submitting your manuscript online please visit ScholarOne Online Help.

When submitting your manuscript you may have the opportunity to suggest recommended and/or opposed reviewers. Recommended reviewers should be experts in their fields and should be able to provide an objective assessment of the manuscript.

Please be aware of any conflicts of interest when recommending reviewers. Examples of conflicts of interest include (but are not limited to) the below: 

•    The reviewer should have no prior knowledge of your submission
•    The reviewer should not have recently collaborated with any of the authors
•    Reviewer nominees from the same institution as any of the authors are not permitted

Please note that the Editors are not obligated to invite any recommended/opposed reviewers to assess your manuscript

 

For authors submitting to medical journals

Authorship

Papers should only be submitted for consideration once the authorization of all contributing authors has been gathered. Those submitting papers should carefully check that all those whose work contributed to the paper are acknowledged as contributing authors.

The list of authors should include all those who can legitimately claim authorship. This is all those who:

  1. have made a substantial contribution to the concept and design, acquisition of data or analysis and interpretation of data
  2. drafted the article or revised it critically for important intellectual content
  3. approved the version to be published.

Authors should meet the conditions of all of the points above. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content.

When a large, multicentre group has conducted the work, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship.

Acquisition of funding, collection of data, or general supervision of the research group alone does not constitute authorship, although all contributors who do not meet the criteria for authorship should be listed in the Acknowledgments section.

Please refer to the International Committee of Medical Journal Editors (ICMJE) authorship guidelines at http://www.icmje.org/ethical_1author.html

Research ethics

All papers reporting animal and human studies must include whether written consent was obtained from the local Ethics Committee or Institutional Review Board. Please ensure that you have provided the full name and institution of the review committee and an Ethics Committee reference number.

We accept manuscripts that report human and/or animal studies for publication only if it is made clear that investigations were carried out to a high ethical standard. Studies in humans which might be interpreted as experimental (e.g. controlled trials) should conform to the Declaration of Helsinki http://www.wma.net/en/30publications/10policies/b3/index.html and typescripts must include a statement that the research protocol was approved by the appropriate ethical committee. In line with the Declaration of Helsinki 1975, revised Hong Kong 1989, we encourage authors to register their clinical trials (at http://clinicaltrials.gov or other suitable databases identified by the ICMJE, http://www.icmje.org/publishing_10register.html). If your trial has been registered, please state this on the Title Page. When reporting experiments on animals, indicate on the Title Page which guideline/law on the care and use of laboratory animals was followed.

Patient consent

Authors are required to ensure the following guidelines are followed, as recommended by the International Committee of Medical Journal Editors, Uniform Requirements for Manuscripts Submitted to Biomedical Journals. Patients have a right to privacy that should not be infringed without informed consent. Identifying information, including patients’ names, initials, or hospital numbers, should not be published in written descriptions, photographs, and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that a patient who is identifiable be shown the manuscript to be published.

Identifying details should be omitted if they are not essential. Complete anonymity is difficult to achieve, however, and informed consent should be obtained if there is any doubt. For example, masking the eye region in photographs of patients is inadequate protection of anonymity. If identifying characteristics are altered to protect anonymity, such as in genetic pedigrees, authors should provide assurance that alterations do not distort scientific meaning and editors should so note. When informed consent has been obtained it should be indicated in the submitted article.

Randomized controlled trials

All randomized controlled trials submitted for publication should include a completed Consolidated Standards of Reporting Trials (CONSORT) flow chart. Please refer to the CONSORT statement website at http://www.consort-statement.org for more information.

Formatting your article

When formatting your references, please ensure you check the reference style followed by your chosen journal. Here are quick links to the SAGE Harvard reference style, the SAGE Vancouver reference style and the APA reference style.

Other styles available for certain journals are: ACS Style Guide, AMA Manual of Style, ASA Style Guide, Chicago Manual of Style and CSE Manual for Authors, Editors, and Societies.  Please refer to a journals’ manuscript submission guidelines to confirm which reference style it conforms to.

Equations should to be submitted using Office Math ML and Math type.

 

Word template and guidelines

Our tailored Word template and guidelines will help you format and structure your article, with useful general advice and Word tips.

(La)TeX template and guidelines

We welcome submissions of (La)TeX files. Please download the SAGE LaTeX template, which contains comprehensive guidelines.

If you have used any .bib files when creating your article, please include these with your submission so that we can generate the reference list and citations in the journal-specific style.

 

Copyediting

For information about what you can expect from SAGE's copy editors during Production, please click here.

 

Artwork guidelines

Illustrations, pictures and graphs, should be supplied with the highest quality and in an electronic format that helps us to publish your article in the best way possible. Please follow the guidelines below to enable us to prepare your artwork for the printed issue as well as the online version.

    • Format: TIFF, JPEG, PDF: Common format for pictures (containing no text or graphs).
      EPS: Preferred format for graphs and line art (retains quality when enlarging/zooming in).
      MS Office files (Word, Powerpoint, Excel) are also accepted

    • Placement: Figures/charts and tables created in MS Word should be included in the main text rather than at the end of the document.
      Figures and other files created outside Word (i.e. Excel, PowerPoint, JPG, TIFF, EPS, and PDF) should be submitted separately. Please add a placeholder note in the running text (i.e. “[insert Figure 1.]")

    • Artwork GuidelinesResolution: Rasterized based files (i.e. with .tiff or .jpeg extension) require a resolution of at least 300 dpi (dots per inch). Line art should be supplied with a minimum resolution of 800 dpi.

    • Format: TIFF, EPS or PDF. MS Office files (Word, Powerpoint, Excel) are also accepted provided they meet certain conditions. For more information, see below. 

    • Colour: Please note that images supplied in colour will be published in colour online and black and white in print (unless otherwise arranged). Therefore, it is important that you supply images that are comprehensible in black and white as well (i.e. by using colour with a distinctive pattern or dotted lines). The captions should reflect this by not using words indicating colour.

    • Dimension: Check that the artworks supplied match or exceed the dimensions of the journal. Images cannot be scaled up after origination

    • Fonts: The lettering used in the artwork should not vary too much in size and type (usually sans serif font as a default).

Supplemental files

Selected journals are able to support supplemental files. Please check the submission guidelines for the relevant journal if you would like to submit supplemental material. Please refer to the following document for general guidance: Supplemental data on SJ - Guidelines for Authors

Permissions

Authors are responsible for obtaining permission from copyright holders for reproducing any illustrations, tables, figures or lengthy quotations previously published elsewhere. For further information including guidance on fair dealing for criticism and review, please visit our Frequently Asked Questions on the SAGE Journal Author Gateway.