Manuscript Submission Guidelines  Journal Author Gateway

Pre-submission: helping readers find your article

Before you submit your manuscript, go back and review your title, keywords and abstract. These elements are key to ensuring that readers will be able to find your article online through online search engines such as Google. More information and guidance on how best to title your article, write your abstract and select your keywords can be found here: How to Help Readers Find Your Article Online

One simple thing you can do to improve your article’s visibility and ensure proper indexing and cross-linking is to provide full names for all authors. Please refer to our guidelines, prepared in consultation with Google Scholar, for more information.

 

Submitting your article

Each SAGE journal has its own editorial office and its own instructions for authors. To submit your article, visit your chosen journal’s homepage and click on the manuscript submission guidelines link. A complete list of SAGE journals can be viewed here

Our general guidance for authors can be found below. Please be sure to read your chosen journal’s guidelines as each journal will have its own specific requirements.Please direct queries on the submission process to the journal’s editorial office; details can be found within each journal’s submission guidelines. Other queries may be sent to authorqueries@sagepub.co.uk

SAGE is a member of the Committee on Publication Ethics (COPE) and follows their best practice guidelines.

For authors submitting to medical journals, SAGE recommends that authors follow the Uniform Requirements for Manuscripts Submitted to Biomedical Journals formulated by the International Committee of Medical Journal Editors (ICMJE).

Editorial policies

  • Peer review policy
  • Authorship
  • General guidance for authors submitting to medical journals
  • Research ethics and patient consent
  • Clinical trials
  • Reporting guidelines
  • Data

Publishing Policies

  • Publication ethics
  • Contributor’s publishing agreement
  • Open access and author archiving
  • Permissions

Preparing your manuscript

  • Formatting your article
  • Word template and guidelines
  • (La)TeX template and guidelines
  • Copyediting
  • Artwork guidelines
  • English language editing services

Submitting your manuscript

  • How to submit your manuscript
  • Title, keywords and abstracts
  • Video abstracts
  • Supplementary material

On acceptance and publication

  • SAGE Production
  • Access to your published article
  • Online First publication

 

Editorial Policies

Peer review policy

Please see the submission guidelines of the journal you wish to submit to. A complete list of SAGE journals can be viewed here

Please note that as part of the submission process you may be asked to provide the names of a number of peers who could be called upon to review your manuscript. Recommended reviewers should be experts in their fields and should be able to provide an objective assessment of the manuscript. Please be aware of any conflicts of interest when recommending reviewers. Examples of conflicts of interest include (but are not limited to) the below: 

  • The reviewer should have no prior knowledge of your submission
  • The reviewer should not have recently collaborated with any of the authors
  • Reviewer nominees from the same institution as any of the authors are not permitted

Please note that the journal’s editors are not obliged to invite any recommended/opposed reviewers to assess your manuscript.

Authorship

For authors submitting to technical or medical journals, papers should only be submitted for consideration once consent is given by all contributing authors. Those submitting papers should carefully check that all those whose work contributed to the paper are acknowledged as contributing authors.
The list of authors should include all those who can legitimately claim authorship. This is all those who:

  1. Made a substantial contribution to the concept and design, acquisition of data or analysis and interpretation of data,
  2. Drafted the article or revised it critically for important intellectual content,
  3. Approved the version to be published.

Authors should meet the conditions of all of the points above. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content.
When a large, multicentre group has conducted the work, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship.

Acquisition of funding, collection of data, or general supervision of the research group alone does not constitute authorship, although all contributors who do not meet the criteria for authorship should be listed in the Acknowledgments section. Please refer to the International Committee of Medical Journal Editors (ICMJE) authorship guidelines for more information on authorship.

For authors submitting to social science or humanities journals, all parties who have made a substantive contribution to the article should be listed as authors. Principal authorship, authorship order, and other publication credits should be based on the relative scientific or professional contributions of the individuals involved, regardless of their status. A student is usually listed as principal author on any multiple-authored publication that substantially derives from the student’s dissertation or thesis.

General guidance for authors submitting to medical journals (please view the journal’s submission guidelines for specific requirements)

Research ethics and patient consent

Medical research involving human subjects must be conducted according to the World Medical Association Declaration of Helsinki

Submitted manuscripts should conform to the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, and all papers reporting animal and/or human studies must state in the methods section that the relevant Ethics Committee or Institutional Review Board provided (or waived) approval. Please ensure that you have provided the full name and institution of the review committee, in addition to the approval number.

For research articles, authors are also required to state in the methods section whether participants provided informed consent and whether the consent was written or verbal.

Information on informed consent to report individual cases or case series should be included in the manuscript text. A statement is required regarding whether written informed consent for patient information and images to be published was provided by the patient(s) or a legally authorized representative.

Please also refer to the ICMJE Recommendations for the Protection of Research Participants

All research involving animals submitted for publication must be approved by an ethics committee with oversight of the facility in which the studies were conducted.

Clinical Trials

Many SAGE journals conform to the ICMJE requirement that clinical trials are registered in a WHO-approved public trials registry at or before the time of first patient enrolment as a condition of consideration for publication. The trial registry name and URL, and registration number must be included at the end of the abstract.

Further to the above, other SAGE journals may consider retrospectively registered trials if the justification for late registration is acceptable, consistent with the AllTrials campaign. The trial registry name and URL, and registration number must be included at the end of the abstract.

Reporting Guidelines

The relevant EQUATOR Network reporting guidelines should be followed depending on the type of study. For example, all randomized controlled trials submitted for publication should include a completed Consolidated Standards of Reporting Trials (CONSORT) flow chart as a cited figure, and a completed CONSORT checklist as a supplementary file.

Other resources can be found at NLM’s Research Reporting Guidelines and Initiatives

Data

SAGE acknowledges the importance of research data availability as an integral part of the research and verification process for academic journal articles.

SAGE requests all authors submitting any primary data used in their research articles to be published in the online version of the journal, or provide detailed information in their articles on how the data can be obtained. This information should include links to third-party data repositories or detailed contact information for third-party data sources. Data available only on an author-maintained website will need to be loaded onto either the journal’s platform or a third-party platform to ensure continuing accessibility. Examples of data types include but are not limited to statistical data files, replication code, text files, audio files, images, videos, appendices, and additional charts and graphs necessary to understand the original research. If your data is proprietary or cannot be legally or ethically released, please discuss with the journal’s editor. All data submitted should comply with Institutional or Ethical Review Board requirements and applicable government regulations. For further information, please contact your journal’s editorial office.

 

Publishing Policies

Publication Ethics

SAGE is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors and view the Publication Ethics page on the SAGE Author Gateway

Plagiarism

SAGE and our publishing partners take issues of copyright infringement, plagiarism or other breaches of best practice in publication very seriously. We seek to protect the rights of our authors and we always investigate claims of plagiarism or misuse of articles published in the journal. Equally, we seek to protect the reputation of the journal against malpractice. Submitted articles may be checked using duplication-checking software. Where an article is found to have plagiarised other work or included third-party copyright material without permission or with insufficient acknowledgement, or where authorship of the article is contested, we reserve the right to take action including, but not limited to: publishing an erratum or corrigendum (correction); retracting the article (removing it from the journal); taking up the matter with the head of department or dean of the author’s institution and/or relevant academic bodies or societies; banning the author from publication in the journal or all SAGE journals, or appropriate legal action.

Contributor's publishing agreement

Before publication, SAGE requires the author as the rights holder to sign a Journal Contributor’s Publishing Agreement. SAGE’s Journal Contributor’s Publishing Agreement is an exclusive licence agreement which means that the author retains copyright in the work but grants SAGE the sole and exclusive right and licence to publish for the full legal term of copyright. Exceptions may exist where an assignment of copyright is required or preferred by a proprietor other than SAGE. In this case copyright in the work will be assigned from the author to the society. For more information please visit our Frequently Asked Questions on the SAGE Journal Author Gateway.

Open access and author archiving

Many SAGE journals offer optional open access publishing via the SAGE Choice programme. For more information please visit the SAGE Choice website. For information on funding body compliance, and depositing your article in repositories, please visit SAGE Publishing Policies on our Journal Author Gateway.

Permissions

Authors are responsible for obtaining permission from copyright holders for reproducing any illustrations, tables, figures or lengthy quotations previously published elsewhere. For further information including guidance on fair dealing for criticism and review, please visit our Frequently Asked Questions on the SAGE Journal Author Gateway

 

Preparing your manuscript

Formatting your article

When formatting your references, please ensure you check the reference style followed by your chosen journal. Here are quick links to the SAGE Harvard reference style, the SAGE Vancouver reference style and the APA reference style.

Other styles available for certain journals are: ACS Style Guide, AMA Manual of Style, ASA Style Guide, Chicago Manual of Style and CSE Manual for Authors, Editors, and Societies.  Please refer to your journals’ manuscript submission guidelines to confirm which reference style it conforms to.

Equations should to be submitted using Office Math ML and Math type.

Word template and guidelines

Our tailored Word template and guidelines will help you format and structure your article, with useful general advice and Word tips.

(La)TeX template and guidelines

We welcome submissions of (La)TeX files. Please download the SAGE LaTeX template, which contains comprehensive guidelines.

If you have used any .bib files when creating your article, please include these with your submission so that we can generate the reference list and citations in the journal-specific style.

Copyediting

For information about what you can expect from SAGE's copy editors during Production, please click here

Artwork Guidelines

Illustrations, pictures and graphs, should be supplied with the highest quality and in an electronic format that helps us to publish your article in the best way possible. Please follow the guidelines below to enable us to prepare your artwork for the printed issue as well as the online version.

  • Format: TIFF, JPEG: Common format for pictures (containing no text or graphs).
    EPS: Preferred format for graphs and line art (retains quality when enlarging/zooming in).
    MS Office files (Word, Powerpoint, Excel) are also accepted
  • Placement: Figures/charts and tables created in MS Word should be included in the main text rather than at the end of the document.
    Figures and other files created outside Word (i.e. Excel, PowerPoint, JPG, TIFF, EPS, and PDF) should be submitted separately. Please add a placeholder note in the running text (i.e. “[insert Figure 1.]")
  • Resolution: Rasterized based files (i.e. with .tiff or .jpeg extension) require a resolution of at least 300 dpi (dots per inch). Line art should be supplied with a minimum resolution of 800 dpi.
  • Colour: Please note that images supplied in colour will be published in colour online and black and white in print (unless otherwise arranged). Therefore, it is important that you supply images that are comprehensible in black and white as well (i.e. by using colour with a distinctive pattern or dotted lines). The captions should reflect this by not using words indicating colour.
  • Dimension: Check that the artworks supplied match or exceed the dimensions of the journal. Images cannot be scaled up after origination
  • Fonts: The lettering used in the artwork should not vary too much in size and type (usually sans serif font as a default).

English language editing services

Authors seeking assistance with English language editing, translation, or figure and manuscript formatting to fit the journal’s specifications should consider using SAGE Language Services. Visit SAGE Language Services on our Journal Author Gateway for further information.

 

Submitting your manuscript

How to submit your manuscript

Many SAGE journals are hosted on SAGE Track, a web based online submission and peer review system powered by ScholarOne™ Manuscripts. Please see the submission guidelines of the journal you wish to submit to find out its preferred submission method.

IMPORTANT: If submitting through SAGE Track, please check whether you already have an account in the system before trying to create a new one. If you have reviewed or authored for the journal in the past year it is likely that you will have had an account created.  For further guidance on submitting your manuscript online please visit ScholarOne Online Help.

Title, keywords and abstracts

You will be asked to supply a title, short title, an abstract and keywords to accompany your article. The title, keywords and abstract are key to ensuring readers find your article online through online search engines such as Google. Please refer to the information and guidance on how best to title your article, write your abstract and select your keywords by visiting the SAGE Journal Author Gateway for guidelines on How to Help Readers Find Your Article Online

Video Abstracts

Some journals accept video abstracts (please check the submission guidelines of your chosen journal). Read our guidelines on how to produce a video abstract here

Supplementary Material

Selected journals are able to support supplementary files. Please check the submission guidelines for the relevant journal if you would like to submit supplementary material. Please refer to the following document for general guidance: Submitting Supplementary Files

On acceptance and publication

SAGE Production

Your SAGE Production Editor will keep you informed as to your article’s progress throughout the production process. Proofs will be sent by PDF to the corresponding author and should be returned promptly.

Access to your published article

SAGE provides authors with online access to their final article.

Online First publication

Many SAGE journals offer Online First. Online First allows final revision articles (completed articles in queue for assignment to an upcoming issue) to be published online prior to their inclusion in a final journal issue which significantly reduces the lead time between submission and publication. For more information please visit our Online First Fact Sheet